Terms & Conditions

By registering, all delegates, advisors, schools, and participants in all capacities hereby agree to comply with the following terms and conditions set forth by Yale Model United Nations Latin America (“YMUN LATAM”). The following Terms and Conditions describe the fees, deadlines, policies, and disclaimers of YMUN LATAM, amongst other items.

Eligibility:

Delegate Eligibility

  • Registered delegates who will be participating in YMUN LATAM must be currently enrolled in a middle/secondary school, junior college/high school, OR a recent high school graduate who has not yet begun their undergraduate studies.

  • Registered delegates should be 13 to 19 years old by the time of the conference.

  • The staff and Secretariat of YMUN LATAM reserve the right to investigate the eligibility of any delegate and to expel without furnishing any cause or refund to an individual determined to be ineligible for participation as a delegate.

  • Delegates must submit a signed Liability Waiver form to attend the conference, regardless of whether they are attending with or without an advisor.

  • Delegates under 18 years of age must have their parent or legal guardian sign the Liability Waiver.

  • Delegates who do not meet these requirements may not attend the conference.

  • International delegates are responsible for securing their own visas, if necessary. Where applicable, YMUN LATAM will provide visa letters upon request.

  • If a student is found to be ineligible for the conference or has any behavior that is found to be disruptive or detrimental to the conference, they will be dismissed without refund.

Delegation and Advisor Eligibility

  • Delegations are responsible for securing their own hotel reservations. YMUN LATAM does not provide housing accommodations.

  • Advisors must submit signed liability forms for their delegates and a completed advisor agreement, both provided by YMUN LATAM, in order to participate in the conference.

  • If a delegation, delegate, or advisor is found to be destructive to the conference or causing harm to others, they may be dismissed immediately without refund. They, along with the respective delegation, may be prohibited from attending YMUN LATAM in future years.


Conference Conduct - General Standards:

  • By attending YMUN LATAM, delegates, advisors, and delegations agree to abide by the standards of conduct outlined in these Terms and Conditions.

  • YMUN LATAM reserves the right to determine the scope and definition of unacceptable behavior that is deemed detrimental to the conference or not in compliance with these Terms and Conditions and to take appropriate measures to discipline or dismiss the offending delegate, advisor, or delegation without refund.

  • Neither YMUN LATAM nor Yale University is responsible for any loss, injury, harm, illness, or infection with any consequences that occur for any reason whatsoever, however arising, during the course of YMUN LATAM. Advisors assume all responsibility for themselves, delegates under their supervision, and anyone else accompanying them at the conference.

  • YMUN LATAM will strictly enforce an environment of respect among delegates, advisors, and staff. Any form of harassment or bullying will not be tolerated, and such conduct may result in expulsion from the conference and/or other severe consequences determined by YMUN LATAM.

  • Delegates and advisors are responsible for ensuring full delegation attendance at the conference. Attendance will factor into award considerations. YMUN LATAM does not assume responsibility for making sure that delegates do not skip committees beyond taking attendance and reporting absences to advisors.

  • There is a strict policy against the consumption of alcohol, tobacco, and other controlled substances during the conference. Delegates found with or consuming such substances will be expelled from the conference.

  • Delegates who are experiencing sickness, fever, nausea, or other signs of illness may not attend committee sessions. Chairs will take such absences due to illness into account when determining awards.

  • YMUN LATAM reserves the right to take the temperature of delegates and advisors, screen delegates and advisors for illness, or otherwise monitor the health and safety of those attending the conference. Those not complying with such guidelines will be subject to possible expulsion from the conference and/or other consequences determined by YMUN LATAM.


Delegate Conduct:

  • Delegates must abide by the standards of conduct outlined in these Terms and Conditions. Any infractions will factor into awards considerations and a delegation’s ability to attend future YMUN LATAM conferences.

  • YMUN LATAM reserves the right to define unacceptable behavior and to take appropriate measures to discipline or dismiss the offending delegate without a refund.

  • Business attire is required for the entirety of the conference and will be enforced. Failure to comply with this may result in a delegate being asked to leave the committee and change into appropriate attire. Questions regarding this policy can be directed to the Secretary-General.

  • During the course of YMUN LATAM, we may use photographs, videos, films, or other media to record or otherwise capture your delegate’s image or voice or material resulting from his or her activities or performances. By attending YMUN LATAM, you agree to the following terms:

    • You grant to YMUN LATAM the permanent right to use the Images and Recordings in all types of media that support YMUN LATAM’s not-for-profit mission. This permission includes use and/or editing of the Images and Recordings in any new types of media both during the duration of Program and any other subsequent related activities in the future.

    • You waive the right to inspect or approve the finished product, including written or electronic copy, wherein your or your delegate appears.

    • Neither you nor anyone else acting on behalf of you or your delegate will have any right to approve or be paid for YMUN LATAM’s use of the Images and Recordings.

    • You acknowledge that the photographs or videos may be used for informational or promotional materials, but YMUN LATAM is not under obligation to use them.

    • Neither you nor anyone else acting on behalf of your delegate will have any right to make a legal claim as a result of YMUN LATAM’s use of the Images and Recordings.

  • YMUN Latam has a no-tolerance policy for plagiarism or the use of AI software such as but not limited to ChatGPT. Delegates found committing plagiarism or using AI software will be disqualified from awards consideration and may be expelled from the conference and/or subject to other severe consequences without refund.

  • Delegates must abide by YMUN LATAM’s in-committee technology policy. Computers, laptops, cellphones, and other Wi-Fi-enabled devices may only be used during unmoderated caucuses at the discretion of their chairs. Failure to comply with this policy may be met with consequences as ascribed by the respective committee chairs and YMUN LATAM Secretariat members.


Registration, Deadlines, and Schedules:

Listed below are the registration policies and deadlines for YMUN LATAM. YMUN LATAM maintains the right to change deadlines at its discretion. Missing deadlines may result in additional fines, an inability to account for country preferences, a failure to accommodate a delegation, and less pre-conference delegation preparation.

Registration Policies

  • All delegations must register through the official YMUN LATAM registration site.

  • Registration will be processed on a rolling basis until capacity is reached.

  • YMUN LATAM will not hold any placements for delegations who have not submitted their payment.

  • Delegations that have completed registrations but are not accepted through the rolling process will be placed on a Waitlist. Should a spot become available, delegations will be informed and their registrations confirmed. YMUN LATAM will do its best to inform Advisors and Delegations of their status on the Waitlist as early as possible and will provide a final decision as soon as possible.

  • All registered delegations must adhere to the deadlines and fees outlined in these Terms and Conditions. Failure to do so may result in late fees and/or the inability to attend YMUN LATAM.

Registration Deadlines

All deadlines are 23:59, Mexico time

  • December 1. 2026: Early registration period opens.

  • March 1. 2026: Early registration period closes. Regular registration period opens.

  • April 1, 2026: Regular registration period closes. Late registration period opens.

  • May 1, 2026: Late registration period closes.

Fees

Failure to pay the following fees will result in an inability to attend YMUN LATAM.

  • Delegate Fee: Early ($130 USD), Regular ($150 USD), Late ($160 USD)

  • Advisor Fee: $80 USD

Payment should be made through the Typeform registration link on the website. Country and committee assignment preferences will be honored in the order in which payment is received.

Refund Policy

Cancellation requests must be submitted via email to dg.operations@ymunlatam.org, secgen@ymunlatam.org, and d.lim@crimsoneducation.org.

If approved, all refunds will be processed in late May, after YMUN LATAM concludes.

  • 100% refunds are permitted until March 16, 2026. After which, 100% refunds are permitted within 7 days after payment and registration.

  • Cancellations prior to 60 days before the event starts: YMUN LATAM charges 40% of the total registration fee.

  • For cancellations between 31 and 60 days before the program starts, YMUN LATAM charges 60% of the total registration fee.

  • For cancellations between 8 and 30 days before the program starts, YMUN LATAM charges 80% of the total registration fee.

  • For cancellations 7 days or less before the program starts, YMUN LATAM charges the full registration fee.

Exceptions:

  • All exceptional cases and the evidence collected must be received by the YMUN LATAM secretariat no later than 7 working days before the scheduled event date.

  • If the YMUN LATAM secretariat approves your case, you will receive a full refund.

  • If the YMUN LATAM secretariat does not approve your case, the terms indicated in section 1 will apply.

  • We define exceptional circumstances as:

    • Serious medical conditions that prevent you from attending or performing normally on the day of the program; such conditions require proof by means of a medical certificate from a qualified doctor;

    • Evidence of bereavement, trauma, or other forms of significant hardship;

    • Military service.

  •  If a school or individual submits or emails a request to make a change to their registration, an explicit confirmation email must be received from the Secretary-General or Under Secretary-General of Delegations in order for that change to be valid. Otherwise, the school will be held responsible for paying the full balance owed prior to the change. Please follow up with us if you do not receive a confirmation regarding your delegation change.

  • In the event of inclement weather, poor transport, illness or any other extenuating circumstance that prevents a delegation from attending the conference the school or organization supporting the delegation will still be responsible for paying the delegation’s balance in full.

  • YMUN LATAM is not responsible for failure to make travel and accommodation arrangements on time. If travel or accommodation arrangements are not made on time, and affect conference attendance, YMUN LATAM is not responsible for refunds or liability.

  • YMUN LATAM is not responsible for inability to make travel and accommodations or securing visas. For delegations requiring a visa invitation letter, please keep in mind the time it will take to process your visa letters after you submit your information.

  • Delegation fees must be sent to our account; we are not responsible for funds transferred to the wrong account or failure to receive payments that are not proven with a receipt.

  •  Our account information will be available after your registration is received.

Schedule

YMUN LATAM reserves the right to change the schedule as seen fit and necessary by the Secretary-General.

Exceptions and Violations

The Secretary-General, Director-General of Operations, and Director-General of Committees are the only ones who are allowed to grant exceptions or extensions to conference policies and deadlines. Neither YMUN LATAM nor Yale International Relations Association is liable for erroneous statements made by other members of YMUN LATAM staff or representatives or agents regarding conference policies listed herein or otherwise. Violation of the policies herein mentioned may result in the revocation of assigned seats with no refund, expulsion, and prohibition from future YIRA conferences around the world. All inquiries should be sent to the Secretary-General at secgen@ymunlatam.org. 

Updated as of November 25, 2025.